Changes to procurement of Work and Health Programme

DWP has published changes to the procurement process for the Work and Health Programme and issued a revised indicative timetable for the process.

DWP has issued the following statement on the Bravo Solution website:

Thank you for your interest in the Work and Health Programme. DWP is very keen to work with the market and listen to your views, ensuring that we in are in a position to create the most suitable and effective programme for the customer group.

Over recent months we have been engaging with Devolved Deal Partners on a number of important topics to help shape the procurement of the Work and Health Programme.

At our Work and Health Programme market engagement events we outlined a two stage procurement process (with commercial dialogue), based upon the Public Contract Regulations 2015 ‘light touch regime’. This followed the structure of a Restricted Procedure Procurement, with pre-qualification questionnaire (PQQ), Invitation to Tender (ItT), and commercial dialogue.

To accommodate their Devolved Deal Partners and to provide flexibility to meet current and potential future requirements we wish to advise that we are now pursuing a procurement strategy which will procure a Framework Agreement, as distinct from a contract for services. This will provide for further mini competitions.

A framework is an umbrella agreement setting out the broad terms and conditions for subsequent call-offs, but which places no obligations, in itself, on the contracting authority to purchase any services. The Framework in itself is therefore not a contract; contracts are only formed when services are called off under the Framework. Future requirements (e.g. the Work and Health Programme) will be subject to individual mini-competitions.

A framework is an umbrella agreement setting out the broad terms and conditions for subsequent call-offs, but which places no obligations, in itself, on the contracting authority to purchase any services. The Framework in itself is therefore not a contract; contracts are only formed when services are called off under the Framework. Future requirements (e.g. the Work and Health Programme) will be subject to individual mini-competitions under the Framework.

Our procurement process will continue to follow the ‘light touch regime’ but will now involve the procurement of a Framework Agreement followed by a mini competition (Work and Health Programme), which will consist of an Invitation to Tender and commercial dialogue.

We feel this adjustment positively reflects the needs of both DWP and our Devolved Deal Partners and provides a suitable vehicle for competing and calling off current and potential future health, disability and employment requirements.

A revised timeline resulting from this change is attached. DWP will ensure that any delays do not impact the time available to potential suppliers for bid formulation.

Indicative Framework and Work and Health Programme mini-call off timetable
This timetable is indicative and is provided for information only and potentially subject to change.

OJEU & Framework Published - w/c 03/10/16
Supplier Events (TBA) - w/c 10/10/16
Framework response submitted - End-October
Alcatel & award - Mid-December
WHP mini-competition Pack Published - Early-January 2017
Initial proposal returned - Early-February
WHP proposal presentation - Early-February
Commercial Dialogue - March-May
Final offer submission - Late-May
Award & Contract Signature - July/August
Go-Live - November 2017 to February 2018